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Every day, the amount of data that companies and organizations collect, process, and store is increasing. At the same time, legal requirements for data protection and data processing are also growing. Therefore, companies and organizations face the task of managing sensitive information not only efficiently but also responsibly. This is where the issue of digital sovereignty, especially regarding data, is becoming increasingly important.

Archiving IMAP and POP3 Multidrop Mailboxes

26 Feb 2026

In this section, learn how to archive multidrop mailboxes. Also known as catchall mailboxes, multidrop mailboxes contain emails for multiple people. Generally, all emails belonging to a specific domain are collected here to be received by an internal email server; the server then distributes the emails among the appropriate user mailboxes. Multidrop mailboxes are also used to send a copy of all emails to a single mailbox on the email server; MailStore extracts sender and recipient information from email headers to assign emails to the appropriate users. It is possible to archive all incoming and outgoing emails using this type of mailbox.

Do I Need a Folder Structure in MailStore Archives to Manage Emails?

24 Feb 2026

Microsoft Outlook is likely the most widely used email client in organizations. Some readers of this blog may be familiar with the following situation: as an Outlook user, you often plan to organize your inbox. You usually try to achieve this by creating a clear and organized folder structure. But does it really work? Keeping your inbox clean and regularly sorting your emails into folders and arranging them by subject requires a lot of discipline.

Correct Archiving Strategy

24 Feb 2026

We want to provide detailed information about selected product features to our customers and solution partners, and show how they can be used in MailStore Server. In addition to providing a short background information on the subject, there is also a video in each blog post of this series.

Choosing the Right Archiving Strategy

24 Feb 2026

MailStore Server offers various options for archiving corporate emails. You can automatically archive all incoming and outgoing emails, and also archive emails from email server mailboxes, email clients, and files. Choosing the right archiving strategy depends on one hand, the email infrastructure (for example, email servers and email clients), and on the other hand, company goals.

Case Study: Stadtwerke Kulmbach Uses MailStore Server to Archive Emails

24 Feb 2026

Stadtwerke Kulmbach is a public service company serving the town of Kulmbach in the Bavarian state of Germany, employing approximately 100 people. Due to its close ties with the local community, Stadtwerke Kulmbach has to manage a large volume of email traffic archived with MailStore Server as part of a professional email management system.