Advantages of an Email Archiving Solution for IT Administrators

An email archiving solution offers many benefits not only to managers and end users, but also to IT administrators who are interested in making profits. What are the special advantages of an email archiving solution for IT administrators?

Scenario: IT administrator having nightmares due to corrupted, bloated, and scattered PST files

You are certainly familiar with the challenges posed by local PST files. PST files create a high workload for IT administrators continuously. The file format is prone to errors, and therefore full of risks. Moreover, it might be very difficult to locate PST files stored locally on a user's device. In some cases, this can lead to data loss and legal consequences. Although the legal status of email retention varies internationally, most companies are subject to some sort of compliance requirement regarding email retention and processing. PST files are typically outside the control of the IT administrator, making them an unsuitable tool for implementing file format compliance requirements.

Advantages of Email Archiving for IT Administrators

A professional email archiving solution can help resolve the problems discussed above. By storing PST files in a centralized email archive, end users can quickly search and find their emails. This is a great help for IT administrators in their daily activities, allowing them to reallocate resources and focus on other tasks. There are other benefits of email archiving as well:

Reduce the Workload on Email Servers

Emails can be deleted from email servers immediately after they are fully archived, which means servers can operate more efficiently and visibly faster. This also helps speed up the backup of email servers, as storage is streamlined, reducing both maintenance times and storage costs for IT administrators.

Simplify Email Recovery Processes for Users

Users can self-recover emails from the archive to their mailboxes without needing help from an IT administrator. This also eliminates the need for PST files during backups, making it much easier for administrators to process and store critical emails.

Eliminate Mailbox Quotas

Server-based email archiving keeps the data volume on the email server consistently low, eliminating the need for mailbox quotas. IT administrators no longer have to worry about the availability of storage space. As a result, users no longer need to create local PST files to save emails due to full inboxes limited by mailbox quotas.

Provide a Complete Archive via Logging

Logging allows for the recording of all incoming, outgoing, and internal email traffic. During sending and receiving, a copy of the relevant email is stored in a special log mailbox. An email archiving solution enables copying emails from the log mailbox to the archive before they are deleted or tampered with by users. This process provides the advantage of maintaining the integrity of the archive even if users delete emails from their mailboxes. Note: Although logging is a feature provided by Microsoft for Exchange Server and Office 365, other email servers have similar functions referred to as "multi-open mailboxes" or "comprehensive mailboxes."

Additional Advantages of MailStore Server

MailStore Server is our email archiving solution, offering numerous additional functions and related advantages that will affect the IT administrator:

Simplified Archiving

MailStore Server supports almost all relevant email systems. Combined with modest system requirements, it makes archiving even easier, especially in virtual environments. The software is available in German and English, as well as Chinese, Dutch, French, Italian, Japanese, Korean, Polish, Portuguese, Russian, Slovenian, Spanish, Czech, Turkish, and Hungarian.

Fast and Easy Installation

The installation of MailStore Server includes the installation of the archive system, user management, and configuration. The solution can be quickly installed on any Windows PC without requiring an external database. Once installation is complete, all necessary components are integrated.

Superior Technical Support

Our qualified technical support team can quickly and efficiently answer all your questions and also provide pre-planning support when testing our product.

Comprehensive Online Documentation

MailStore Server Help provides comprehensive information about all technical aspects of the solution. You can also find useful resources, including implementation guides detailing how to install MailStore Server for numerous email systems. Articles containing important information about individual tasks also help make getting started easier.

Extremely Reliable, Excellent Performance and Easy Maintenance

More than 60,000 small and medium-sized businesses already trust MailStore Server and have contributed to years of market testing and the improvement of our solutions' quality. By specializing in email archiving solutions, MailStore has successfully created a high-performance, reliable, and low-maintenance solution that is continuously improved.

Source: Why IT Administrators Should Care About Email Archiving - MailStore