Advantages of Email Archiving
Legal and Economic Advantages, Protection Against Data Loss, Lower Storage Requirements, Simplify Backup and Restore, Increase Productivity
Legal and Economic Advantages
Help with Regulatory Compliance
- MailStore Server helps companies meet the growing number of compliance requirements and can also assist with eDiscovery scenarios
- In addition, MailStore Server can help meet the General Data Protection Regulation (GDPR) by defining complex retention policies
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Reducing IT Costs and Expenses
- Overloaded servers, increasing storage costs, and complex backup and recovery processes place a significant burden on IT departments and budgets
- MailStore Server reduces these costs
- Additionally, it helps reduce financial risks arising from data loss or legal disputes
Independence and Security
- In many companies, emails are stored locally under the company's control rather than on external servers
- This means you have to rely solely on the provider's backup routine, and it implies that the provider will be here in the future and fulfill their responsibilities properly
- By archiving all externally managed data, you can base your trust on a simple and effective backup strategy
Protection Against Data Loss
Complete Archiving with Log Files
- As long as you configure the log archiving setup, you can be sure that all business emails are archived (i.e., all emails are archived as soon as they are received or sent)
- MailStore Server also enables your existing emails to be centrally archived
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Independence from Bulky PST Files
- PST files are prone to data loss or corruption, have a significant impact on storage and backup, and can be a nightmare for searching in scenarios such as discovery
- With MailStore Server, you can centrally archive and back up all of your company's PST files
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Prevent Users from Deleting Emails
- Users can accidentally or at any time delete important emails without realizing it
- Usually, users delete all their mailboxes after leaving a company
- This means your company could be losing important data every day
- MailStore Server can help eliminate such risks
Lower Storage Requirements
Reduce the Workload of Mail Servers
- Emails can be deleted from mailboxes on the mail server according to a rule-based process after being archived
- This ensures that the workload of the server remains consistently low
Up to 70% Storage Space Savings
- MailStore Server uses deduplication and compression to reduce total storage requirements
- This means that the same MIME parts (e.g., file attachments) are stored only once
- File attachments are also compressed
Integrated Storage Technology
- The core of MailStore Server is an advanced storage technology that does not require any external database software
- MailStore Server is easy to use right out of the box
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Simplify Backup and Recovery
Reduce Backup and Recovery Times
- By reducing the data load on the mail server, it becomes much easier, i.e., faster to back up and also quicker to recover in the event of a failure
One-Click Recovery for All Users
- Users can restore emails from the archive with a single mouse click
- The administrator no longer needs to go through a time-consuming process to rescue them from the backup
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Access to Emails When Servers Fail
- When a mail server goes out of service or data is lost, every user in the company can access all emails through the email archive
- This makes it easier for your business to continue operating without any interruptions
Increase Productivity
Fast Search Access
- MailStore Server provides fast full-text search for emails and all kinds of file attachments
- Access is also possible via the original folder structure
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High User Capacity
- A useful add-in for Microsoft Outlook allows users to access archives and seamlessly integrates into normal working environments
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Elimination of Mailbox Quotas
- Email archiving eliminates the need to use mailbox quotas as a way to limit the usage of storage capacity on a mail server
Free 30-Day Trial
Download the 30-day trial version today for free. Just a few minutes after installation, you will start archiving your first emails for trial purposes. Since no changes are made to your existing systems, there is absolutely no risk.