Archive Your Emails Instead of Forwarding Them
There are various scenarios in which IT managers need to address the "email migration" issue. When the email server changes or when companies do not have their own email server, changing the email provider can make email migration or "transfer" inevitable. While IT managers are researching tools they might consider using as a migration tool, they often come across MailStore Server. In the blog below, we explain why this is not a logical choice and introduce the alternative we recommend instead.
No Email History on a New Email Server
MailStore Server is a software solution that supports email archiving, centralizing your emails in one location. If a company is in the process of changing its email infrastructure and planning to set up an entirely new email server, it wouldn't make much sense to transfer countless old emails onto the new system. Instead, we suggest a different approach that includes MailStore Server:
Email Archiving Offers Much More Than Just Migration
Archive your emails. Transfer all of your emails to a centralized archive. In addition to meeting various legal requirements, email archiving provides you with additional advantages and helps you avoid loading your new system with an enormous amount of historical data from the very beginning! On the contrary, you can define retention policies that can help you comply with GDPR requirements, allowing you to do a good "clean-up" and delete emails that no longer need to be stored. Administrators can have full control over how long emails are archived by defining individual retention policies. They decide whether certain emails should be automatically deleted from the archive or not, thus adapting to different retention periods, whether legal or regulatory. Meanwhile, for all Microsoft Outlook users in the company, most things remain the same: thanks to the Outlook Add-in, they can continue to enjoy full access to all archived emails from traditional work environments. Only the search process for emails and file attachments is different: it's faster and allows users to find even very old emails within seconds! And this can help increase productivity.
Final Note: When administrators and IT managers face the challenging task of moving all emails within their company, they should seriously consider purchasing an email archiving solution. Doing so will simplify the migration project, protect against data loss, simplify backup and restore processes, and reduce storage requirements. So the slogan is: archive rather than migrate.